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Syncing OneDrive on Your Computer to Automatically Backup Files
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How to Sync to Your OneDrive


Syncing your OneDrive is the best and easiest way to make sure your files are safely backed up and that you do not loose important data. 


  • Start by clicking on your taskbar in the lower right of your desktop screen. You will either see a blue or grey cloud in the area near the date and time, or you will have to click on the up arrow to bring up your taskbar tray. 



  • After clicking on the cloud you will get a window that is asking you to sign in to Office365. To do this, click the blue sign in button and on the following page enter your district email  ([email protected]) in the box and click sign in. 



  • You will then be led through our normal single sign on prompts. Here you will use your district email ([email protected]) and your network password. Click the blue button to continue you on. You might have to enter email or password more than once, this is normal. 



  • A screen will pop-up that will ask you to choose the folders that you would like to sync. We recommend that you leave Desktop, Documents and Photos highlighted. This should cover a large amount of important day to day files that you would need if your computer was to break. You can always go back and add or subtract to this later. 



  • You now have your files being synced to your OneDrive. If you click on your file explorer, you will see a OneDrive icon on the left side, just like any other folder. When you open it you will see icons next to your files showing the various status of your files. 



  • The symbols next to files show where that file is stored and if it is backed up by one drive. 
    • A blue cloud icon next to a OneDrive file or folder indicates that the file is only available online. Online-only files don’t take up space on your computer. You see a cloud icon for each online-only file in File Explorer, but the file doesn’t download to your device until you open it. You can’t open online-only files when your device isn’t connected to the Internet
    • A white circle with a green check indicated and locally available file. When you open an online-only file, it downloads to your device and becomes a locally available file. You can open a locally available file anytime, even without Internet access. If you need more space, you can change the file back to online only. Just right-click the file and select “Free up space.
    • A green circle with a white check mark means the file is always available. Only files that you mark as "Always keep on this device" have the green circle with the white check mark. These always available files download to your device and take up space, but they’re always there for you even when you’re offline.


  • Double check your files are synced by clicking on the little blue cloud in the lower right corner of your screen. If your files are synced you should see something like the image below confirming that your files are synced.



Syncing Your OneDrive From Office365-Ony If Above Steps Do Not Work


Rarely, OneDrive will have issues connecting you from the icon on the task bar. If this is a problem, you can sync from Office365 online as well. Follow these steps if you are unable to get the above steps to work, or to double check everything is syncing correctly. If the steps above worked, you do not need to continue here.




  • Once you are logged in, click in the search bar in the upper middle of your screen. Either a drop down will come down from the search bar with OneDrive shown, or just type in OneDrive and select it when it does show up.



  • From here you will be taken to your OneDrive. This is how you will access synced files when you are using a different computer. At the top of this page there is a series of options. You want to click the "Sync" option. From here you will follow the same prompts that were shown above for syncing your account. 



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